Introduction to the Procurement Software from the Sharyan Software Suite
General Overview of the Software
The Procurement software is one of the critical components of the Sharyan software suite, helping organizations optimize, streamline, and manage purchasing, sourcing, and supplier contract processes in a transparent and structured manner. By providing advanced tools for procurement planning and control, this software reduces costs, increases efficiency, and improves collaboration with suppliers, enabling end-to-end management of the supply cycle.
Using this system, procurement managers can automate and centrally manage request, evaluation, ordering, and tracking processes for goods and services.
The Main Problem or Need Addressed by the Software
In many organizations, procurement processes are handled manually and in a non-systematic way, leading to delays in supply, increased costs, supplier dissatisfaction, and lack of transparency in purchasing activities. These challenges reduce productivity and increase organizational risk.
The Procurement software resolves these issues by automating and centralizing purchasing processes, enabling accurate planning and continuous order tracking.
Key Features and Capabilities
- Management of purchase requests and conversion into procurement orders
- Definition and management of suppliers with performance evaluation
- Control of the complete procurement lifecycle from request to receipt and payment
- Management of supplier contracts and related documentation
- Configuration of purchasing rules and policies in line with organizational regulations
- Comprehensive reporting on procurement progress, costs, and supplier performance
- Full integration with other Sharyan modules such as warehouse management, production planning, and financial management
- User-friendly and configurable interface suitable for various industries
- Order status tracking with automatic notifications to stakeholders
- Multi-language support and localization for international businesses
- User access control and information security management
- Integration with financial and payment systems to streamline financial processes
Target Users and Audience
This software is designed for procurement managers and specialists, suppliers, financial managers, and all individuals involved in purchasing and sourcing goods and services. Manufacturing, service, public, and private sector organizations can all benefit from this system.
Use Case or Practical Scenario
A large public-sector organization uses the Procurement software to digitally and systematically manage all request, evaluation, and ordering processes for goods and services. The system enables managers to evaluate and rank suppliers, automate workflows, and generate transparent and accurate reports on procurement progress and costs. This results in increased transparency, reduced corruption, and improved supplier collaboration.
Competitive Advantages and Differentiators
- Full automation of the procurement lifecycle and reduction of human errors
- Comprehensive supplier management and performance evaluation
- Seamless integration with financial, warehouse, and production systems
- User-friendly and customizable interface tailored to organizational needs
- Advanced reporting and managerial dashboards for better oversight
- Increased transparency and cost control in purchasing processes
- Multi-language support and localization for international use
- High security and precise access control
- Integration with payment and financial systems
- Reduced procurement cycle time and increased organizational productivity
Integration with Other Gity Systems
The Procurement software is fully integrated with other Sharyan modules such as warehouse management, production planning, project management, and financial management, ensuring coordinated and optimized execution of supply, production, and financial processes, and enabling organizations to achieve superior performance in competitive markets.
Reports and Data Outputs
This system provides a wide range of reports, including order status reports, supplier performance analysis, cost trends, and key procurement process indicators, helping managers improve decision-making and increase efficiency.
