Introduction to the Drives Software from the pooyan Software Suite

General Software Introduction

The Drives software is a vital component of the pooyan software suite from Gity Corporation, providing centralized and secure management of the organization's digital files and documents. This software allows users to easily upload, categorize, search, share, and manage their files. By offering organizational cloud storage and advanced management capabilities, Drives increases productivity and facilitates team collaboration in organizations and municipalities.

The Main Problem or Need the Software Solves

With the expansion of digital data and files in organizations, file management has become a fundamental challenge. Scattering of files across different systems, the lack of an integrated mechanism for storage and access, security issues, and the absence of control over different file versions are common problems in document management. The Drives software solves these problems by providing a centralized, secure, and accessible space at any time and location, facilitating the process of collaboration and information sharing.

Key Features and Capabilities

• Dedicated organizational cloud storage with high scalability
• Uploading and downloading various file types with different sizes and formats
• Categorizing files into folders and setting custom tags
• Advanced search based on file name, type, date, and metadata
• Management of different file versions and the ability to revert to previous versions
• Sharing files with internal and external users by defining access levels
• Support for security permissions such as encryption and setting time-limited access
• Ability to preview text, image, video, and PDF files without downloading
• Ability to synchronize with other pooyan suite software like Form Builder, Letters, and Process Builder
• Detailed logging of user activities for increased security and tracking
• Simple, responsive user interface usable on mobile and tablet

Target Audience and Users of the Software

The Drives software is designed for all employees of organizations and municipalities who need to store, access, and share their files and documents. From administrative and financial specialists to project managers, support teams, and IT units, everyone can benefit from this software's features. Additionally, authorized external users can have controlled access to shared files.

Use Case or Operational Example

Suppose a project team in a municipality needs to share documents and files related to the design of an urban park. Using the Drives software, team members can upload files such as maps, reports, photos, and technical documents into a shared folder. By setting access levels, members can view, edit, or download files. Additionally, every change in files is logged, and previous versions are preserved so they can be easily reverted if needed. This organized collaboration increases coordination and project quality.

Competitive Advantages and Distinguishing Points

• Providing secure and dedicated organizational storage with advanced file management features
• Ability to manage versions and quickly restore previous file versions
• Full integration with other pooyan suite software to facilitate workflow
• Simple and understandable user interface for users with different technical levels
• Ability for precise and secure sharing by defining access levels and time limitations
• Support for file preview without the need for download
• Detailed logging of user activities for increased security and finer control
• Compatibility with mobile and tablet devices for access anywhere, anytime
• Powerful and fast file search capability with various filters
• Reduced workload for the IT unit through user self-management of files

Connection with Other Gity Systems

Drives interacts seamlessly with other pooyan suite software such as Form Builder, Letters, Process Builder, and Workspace. Files attached in forms and letters are automatically stored in Drives, and users can directly access files from within these systems. Additionally, information related to files can be used in Process Builder and Report Builder, and sharing them with other systems is done easily. This interaction creates a coordinated and efficient ecosystem within the organization.

Reports and Informational Outputs

The Drives software can generate comprehensive reports regarding storage usage, number of uploaded files, data transfer volume, active users, and security behaviors such as unauthorized access attempts. These reports help IT managers accurately monitor organizational resources and formulate effective management policies. Additionally, custom reports based on organizational needs can be created, which are configurable through the Report Builder tool.