Maintenance Management System in Sharyan Software Package

Introduction to the Importance of Maintenance Management

In any organization that owns physical assets, technical equipment, machinery, or critical infrastructure, Maintenance Management is one of the most important supporting activities. Effective management in this area can prevent costly failures, operational downtime, reduced productivity, increased wear and tear, and even safety crises. In municipalities, service organizations, construction, and manufacturing companies, assets such as transportation fleets, heavy machinery, facilities, and urban infrastructure must be regularly monitored and maintained.

The "Maintenance" system from the Sharyan software package is a comprehensive and intelligent solution for planning, tracking, analyzing, and documenting all activities related to preventive, corrective, emergency, and scheduled maintenance. Using data-driven approaches and based on international standards like ISO 55000 and TPM, it enables organizations to maintain their assets with maximum efficiency and minimal risk.

Key Features and Capabilities of the Maintenance System

• Complete registration of equipment, machinery, facilities, tools, and infrastructure with categorization and location
• Definition of preventive maintenance programs (PM) with automatic scheduling capability
• Registration and management of breakdown (Breakdown) and corrective maintenance (CM) requests
• Workflow system for assignment, review, approval, and follow-up of maintenance operations
• Assigning tasks to technicians and technical experts along with recording time, consumed parts, and costs
• Spare parts management with direct integration to the inventory module for reservation and consumption
• Automatic alerts and reminders for maintenance or periodic review due dates
• Analysis of key performance indicators such as MTTR, MTBF, equipment availability percentage, and failure rate
• Integration with IoT sensors for automatic recording of vibration, temperature, pressure, or equipment performance data
• Management of technical documents, manuals, drawings, and standards for each asset electronically
• Ability to define SLA and priority levels based on asset importance and risk

Integration with Other Sharyan Software Modules

The maintenance system is fully integrated with other Sharyan software. For example:

• Connected to the inventory module for spare parts supply
• Linked to the procurement and contracts system for equipment or technical service purchase requests
• Integrated with the project module for assigning technical resources to specific projects
• Coordinated with quality management for registering post-maintenance feedback and equipment audits
• Integrated with CRM to receive and track user-reported breakdowns

Supported Types of Maintenance

• Preventive Maintenance (PM): Scheduled inspections and periodic services to prevent failures
• Corrective Maintenance (CM): Repairs after identifying faults or equipment malfunctions
• Predictive Maintenance (PdM): Performance data analysis to predict failure occurrence
• Emergency Maintenance (EM): Immediate response to critical failures affecting organizational performance

Dashboards and Management Reports

• Current status report for each asset by location, importance, and operational condition
• Report of completed maintenance, downtime, and man-hours spent
• Key indicators such as failure rate, mean time to repair, and availability percentage
• Maintenance cost estimates for each asset category
• Spare parts demand forecast based on past failure patterns

Strategic Benefits for Organizations

• Increased asset lifespan and reduced need for new equipment purchases
• Reduced sudden downtimes and enhanced operational continuity
• Lower unforeseen costs due to emergency repairs
• Accurate equipment history recording for future analysis
• Improved employee safety and reduced operational risks
• Enhanced productivity and efficiency of technical teams
• Alignment with international maintenance standards and organizational audits

Conclusion

The Sharyan Maintenance Management System is not only a software tool for managing repairs but also a strategic platform to ensure the sustainability and reliability of organizational infrastructure and assets. By integrating information, automating processes, and generating analytical reports, it helps organizations make better maintenance decisions. Ultimately, implementing this system leads to cost reduction, increased productivity, and improved service quality.