Introduction to the Workspace Software from the pooyan Software Suite

General Software Introduction

The Workspace software from the pooyan software collection is a centralized and intelligent platform for users' quick access to daily tools, information, tasks, and notifications. This software, like a central panel, provides a personalized environment for each user to view, manage, and track their most important activities and information on a single page without the need for constant searching among different modules. The pooyan Workspace increases productivity, reduces time waste, and facilitates usability in large and extensive systems.

The Main Problem or Need the Software Solves

In organizations and municipalities working with several different systems and tools, users constantly face challenges such as scattered information, duplication, and difficulty in accessing services. Workspace addresses this problem by consolidating users' daily information and tools, including tasks, reminders, notifications, letters, and active forms, providing an integrated and user-centric platform.

Key Features and Capabilities

• Aggregated display of ongoing, completed, and upcoming tasks
• Display of notifications, reminders, and system messages
• Quick access to recent forms, active processes, and documents
• Special panel for quick-start actions such as "Register New Form" or "Send Letter"
• Ability for each user to customize the workspace layout
• Drag & Drop capability for moving widgets and gadgets
• Display of the user's current status in various system processes
• Ability to connect other tools such as calendar, tasks, and document drives

Target Audience and Users of the Software

All users of municipal and organizational systems who need daily access to work-related information and tools are the direct audience of Workspace. From urban affairs specialists to middle and senior managers, they can significantly increase their speed and efficiency by utilizing Workspace. Additionally, users with less technical expertise also experience a simpler and more focused work path with the help of this software.

Use Case or Operational Example

Suppose an employee in the municipality is responsible for reviewing building permit requests. Throughout the day, they need access to letters, forms, messages, tasks, reminders, and various processes. Instead of entering different sections of the system each time, Workspace allows them to view and track all these items at a glance. If a task has been assigned to them, it is immediately displayed in the Workspace, and they can start or reject it. This leads to significant time savings and increased work accuracy.

Competitive Advantages and Distinguishing Points

• Full integration with all software in the pooyan suite
• Responsive design usable on mobile and tablet
• Advanced customization by each user according to their needs
• Reduced confusion for novice users by providing a simple and functional environment
• Increased speed in performing repetitive and daily tasks
• Ability to display special widgets for managers such as real-time reports

Connection with Other Gity Systems

Workspace is directly connected with other software in the pooyan suite. Tasks are extracted from "Task Management," messages from "Messages," documents from "Drives," processes from "Process Builder," forms from "Form Builder," and reminders from the "Reminder" module. This complete connection transforms Workspace into the focal point of all user information and operations. Additionally, information from this workspace can also be shared as a service with other systems.

Reports and Informational Outputs

Workspace helps managers analyze and improve user productivity by providing reports such as the number of tasks completed within a specific time period, the status of notification handling, and user performance in using tools. Also, through reporting tools, customized dashboards can be designed for each workspace that operate based on organizational role and needs.