Introduction to the Transactions and Treaties Software from the Sharyan Software Suite

General Overview of the Software

The Transactions and Treaties software is one of the most critical components of the Sharyan software suite, specifically designed for comprehensive, accurate, and legally compliant management of transactional processes and contract administration within organizations. By leveraging intelligent tools and legal and financial standards, this system enables organizations to fully monitor all stages of transactions, from contract drafting to registration, execution, monitoring, and termination.

The primary goal of this software is to increase transparency, reduce legal and financial risks, and ensure compliance with governing regulations for organizational transactions. With this system, manual contract handling or reliance on scattered tools is eliminated, as all transactional data is managed within a single, reliable, and integrated platform.

The Main Problem or Need Addressed by the Software

In many organizations, particularly government entities and large enterprises, contracts and treaties are managed in a decentralized, paper-based, or file-driven manner. This leads to issues such as lost documents, data inconsistencies, delayed execution, breach of obligations, missed deadlines, and even legal or financial penalties.

The Transactions and Treaties software eliminates these challenges by providing a secure, centralized, and traceable platform. All transaction-related data is stored in a secure database, enabling tracking, editing, version control, and precise management of contractual obligations.

Key Features and Capabilities

• Definition and management of various types of contracts, agreements, and legal treaties
• Workflow management for contract approval, signing, execution, renewal, and closure
• Intelligent alert system for payment deadlines, contract expiration, renewals, and amendments
• Attachment of documents, images, invoices, and related annexes to each contract
• Creation and use of standardized templates for common contracts
• Registration and management of tenders, auctions, direct procurement, and price inquiries
• Analytical reporting on contract status, execution risks, liabilities, and receivables
• Role-based access control aligned with users’ responsibilities in the transaction lifecycle
• Full tracking of contract changes throughout its lifecycle with versioning support
• Integration with financial, human resources, procurement, and project management systems

Target Users and Audience

This system is designed for government organizations, municipalities, contracting companies, legal departments, contract management units, project managers, and financial departments. Any organization engaged in large-scale transactions with contractors, consultants, or suppliers can benefit from this software.

Use Case or Practical Scenario

Consider a construction organization managing multiple contracts with various contractors across different projects. Each contract includes payment terms, guarantees, delivery deadlines, specific clauses, and execution phases. Using the Transactions and Treaties software, project managers can register all contracts in a single system, track obligations of all parties, receive alerts for critical dates, and generate analytical reports for each project. This results in reduced human error, prevention of missed obligations, and minimized legal disputes.

Competitive Advantages and Differentiators

• Full integration of legal, financial, and operational contract processes
• Increased transparency in transactional workflows and reduced administrative corruption
• Reduction of human error and legal risk through automated alerts and monitoring
• Comprehensive change tracking and contract version management
• Configurable contract forms and templates tailored to organizational needs
• Support for legal tendering and auction processes
• High-level security for sensitive contractual information
• Digital document management and dedicated electronic files for each transaction
• Professional yet user-friendly interface suitable for non-legal users
• Seamless integration with other Sharyan modules such as procurement, project management, finance, and quality management

Reports and Data Outputs

The Transactions and Treaties software generates a wide range of managerial, analytical, and legal reports, including active contracts, contracts nearing renewal, overdue obligations, completed or pending payments, liabilities and receivables, contractor performance, and contract risk analysis. These reports are essential for informed decision-making in managerial and legal meetings.

Integration with Other Gity Systems

This software is fully synchronized with other Gity systems, particularly the Sharyan suite. For example, contract data is directly accessible in project management and financial systems, while execution phases interact with procurement and warehouse modules. This integration significantly enhances efficiency and transparency across the entire enterprise resource management chain.