Contractors Portal in Sharyan Software Package

Introduction to the Contractors Portal

The Contractors Portal is a critical component of the Sharyan software package, designed to provide transparency, increase productivity, reduce bureaucracy, and facilitate communication between the organization and contractors. This secure web-based platform allows contractors to electronically register and track information, documents, requests, progress statements, and other project-related interactions.

In many large organizations, especially municipalities and construction companies, managing relationships with dozens or hundreds of contractors is challenging. From lack of transparency in contractor selection and evaluation to payment delays, document inconsistencies, and redundant work, all indicate the need for a centralized and reliable system. The Sharyan Contractors Portal addresses all these aspects, enhancing transparency, speeding up processes, and increasing satisfaction for both contractors and project managers.

Features and Capabilities

• Register contractor details, licenses, certificates, equipment, and human resources
• Initial assessment and ranking of contractors based on organizational criteria
• Send tenders and receive technical and financial proposals
• Register electronic contracts and agreements with verifiable attachments
• Register, send, and track financial progress statements by contractors
• Record project progress reports along with visual and textual documents
• Manage project documents, meeting minutes, agendas, and correspondences
• Contractor access to schedule, budget, and project information within permitted scope
• Automatic alerts and notifications via SMS, email, or portal
• Register objections, questions, and revision requests by contractors
• Score contractors based on actual performance after project completion

Portal Applications in Urban Management

In environments like municipalities, multiple projects are assigned to different contractors. Using the Sharyan Contractors Portal, municipalities can systematically and integrally manage these contractors. Each contractor has exclusive access to their panel and can only see projects related to them. Documents, progress statements, reports, agendas, and other information are exchanged through this panel, maintaining a clear and traceable history of all activities in the system. This prevents disputes and ambiguities and facilitates supervision and control for project managers.

Organizational Benefits of Using the Contractors Portal

• Reduce in-person visits and save time and costs
• Increase accuracy in documents, correspondence, and progress statements
• Create a contractor database with performance analysis capabilities
• Enhance transparency in contractor evaluation, selection, and ranking
• Prevent resource wastage due to miscoordination or lost information
• Improve project managers’ oversight on contractor performance and progress
• Align with e-government policies and organizational transparency

Integration with Other Sharyan Software Modules

The Contractors Portal is fully integrated with other Sharyan modules. For example:

• Contract information is retrieved from the "Contracts and Agreements" software
• Progress statements and payments are linked to the financial and accounting system
• Physical project progress can be viewed from the "Project Management" module
• Quality and inspection reports are displayed from the "Quality Management" module
• Questions and tickets can be tracked and answered via CRM

Reports and Management Dashboards

• List of active and inactive contractors based on categories
• Summary of each contractor’s project status
• Approved, under review, and rejected progress statements
• History of objections and requests
• Contractor ranking chart based on performance scores
• Average review and payment time reports for progress statements

Security and Access Levels

All data in the Contractors Portal is encrypted with security protocols, and access is defined by role, project, permission, and level for each contractor. Login is via unique username, two-factor authentication, and activity logs to ensure confidentiality and integrity of transactions.

Conclusion

The Sharyan Contractors Portal is a strategic infrastructure for organizations with extensive contractor interactions. It facilitates collaboration and accelerates exchanges while injecting transparency, discipline, and mutual trust into the contractor environment. Using this portal, organizations can establish more professional, precise, and data-driven relationships with their contractors and tangibly improve project execution quality.